Step 2: Match With Your Roommates

Returning Student Housing Selection Process
Step 2: Match With Your Roommates
Roommate Matching Opens in the MyHousing Portal on February 12, 2024

Priority deadline for submitting completed roommate pairings is 11:59pm on April 7, 2024.
Roommate pairings submitted after this deadline will result in a later housing selection time.

Before Matching With Roommates

At first, it may seem like a great idea to live with your friends, teammates, or classmates based off of how you get along outside of a living space. Living with someone can be very different than working with them, or being friends with them, which is why we strongly encourage students to have a conversation with one another to find if they will be compatible as roommates before going into housing selection.

Some of the questions you should ask one another before matching as roommates are:

Do you want to live in the same residence hall next year?
When do you generally go to sleep and wake up on weekdays vs. weekends?
How do you plan to schedule sleep, study, and socializing time in your room/suite/apartment?
Do you have any unique quirks a roommate should be aware of?
When are you okay with guests coming into your room/suite/apartment?
How will you and your roommate keep your space clean AND tidy?

Residence Hall Eligibility

Some residence halls require that students be a certain age or class standing in order to live there. This is important to keep in mind while making your roommate groupings. Additionally, in order to select an available space during your pick time, you will need to have enough in your group to fill the space.

For Example: to select a Broadhurst Suite, you must have three people in your group (no less, no more) who are all at least 20 years old by the start of the Spring 2025 term OR be a senior by the end of the Spring 2024 term.

Residence Hall	Required Roommates Group Size	Eligibility
Graduate Annex	Five (5) Roommates	Must be a current graduate student, or a senior rising into a graduate program (must be accepted, enrolled, and committed to said program).
Acorn Graduate Apartments	Four (4) Roommates	Must be a current graduate student, or a senior rising into a graduate program (must be accepted, enrolled, and committed to said program).
Acorn Undergraduate Apartments	Six (6) Roommates OR Four (4) Roommates	Must be 21 or older as of January 15, 2025 OR a senior by credits as of the end of the Spring 2024 semester
Broadhurst Hall	Three (3) Roommates	Must be 20 or older as of January 15, 2025 OR a senior by credits as of the end of the Spring 2024 semester
Edgewood Hall	Four (4) Roommates	Must be 20 or older as of January 15, 2025 OR a senior by credits as of the end of the Spring 2024 semester
Street Hall	Two (2) Residents	Must be 20 or older as of January 15, 2025 OR a junior or above by credits at the end of the Spring 2024 semester
Hines Hall	Two (2) Residents	Students 20 or under as of January 15, 2024, OR a current freshman by credits as of the end of the Spring 2024 semester.
Magna Hall	Two (2) Residents	First-Year Students Only
Pouch Hall	Two (2) Residents	First-Year Students Only

NOTE: Students will not be able to purchase single buyouts during the housing selection process. You must be in a group to fill all beds in these areas in order to select a space in this area during your pick time.

Roommate Matching Instructions

How To Match With Your Roommates:

Log on to the MyHousing Portal by entering your AIC e-mail and password.
Click "Roommate/Room Selection" on the left side of the screen and select "Roommates/Suitemates.
Please be sure the semester drop-down is on FA-24.
Search for student(s) by name or attribute.
*Please note: If your desired roommate has not completed their Housing Application or not met eligibility requirements, you will not be able to find them in the search or add them to your group.
Your requested roommate(s) will have to login to the MyHousing Portal to accept your request.
*Please Note: All members must login to the MyHousing Portal to request and accept each other's roommate requests.
Your lottery numbers will be averaged, and your room selection time will be based on this number

Pending SENT Roommate Requests:

After you have sent a roommate request to another student, or other students, you can see if they've accepted your roommate request.

Click the "three dots" in the yellow bar for the following options:

Pending RECEIVED Roommate Requests:
If you receive a roommate request from another student, you will need to respond in order to fully match with your roommate or disband from the request. To do so click the three dots next to the student who's requested you to be your roommate:

Priority Points & Priority Numbers

Priority Points & Priority Numbers

Priority Numbers are administered to each individual student participating in Returning Student Housing Selection Process. These numbers are used to determine the order in which students can select their housing for the next year. Priority numbers run between "1" and "615"; the closer a student is to "1", the sooner their pick time will be.

"Priority Numbers" are based on the number of "Priority Points" a student earns. The more "points" a student earns, the closer to "1" their "Priority Number" will be.

Action	Possible Points	Notes:
Apply for Housing Application Timestamp	0-60	Week Dates Points Earned Week 1 - 3 (Feb 12 - Mar 3): 60pts Week 4 - 5 (Mar 4 - 17): 40pts Week 6 - 7 (Mar 18 - April 1): 20pts Week 8 or after (April 2 - After): 0pts
Cumulative Grade Point Average (GPA)	0-64	Take your cumulative GPA, and cube it, and this will be the points earned. For example, if you have a GPA of 3.5, multiply it by itself three times (3.5 x 3.5 x 3.5 = 42.87), and you will have earned 42.87 points.
Student Class Standing	10-50	Students earn points as they progress through their class standings as follows: Freshmen: 10 points Sophomores: 20 points Juniors: 30 points Seniors: 40 points Graduate and Doctoral: 50 points
Age	10-50	Students qualify to live in different areas based on age, therefore students earn points based on age as follows: Under 20 Years Old: 10 points 20 Years Old: 20 points 21 Years Old: 30 points 22 Years Old: 40 points Over 23 Years Old: 50 points
Credits Earned	0-90	Students earn 1 points per credit earned by the start of the spring term when the housing selection process is being held. There is a cap of 90 points in order to create a fair and equitable process for all students. Student newly enrolled in the spring term, who do not carry credits will receive points for the credits they are registered for during the spring term.
Student Conduct	0-30	All students living on campus start their academic year with 30 points related to student conduct. Students who do not violate the AIC Student Code of Conduct keep all 30 points for housing selection. If a student is found responsible for violating the Student Code of Conduct and it results in removal from housing or probation-level sanctions, they will lose 30 points.
Housing Selection Process Engagement	0-10	A select number of programs or events about the Housing Selection will serve as opportunities for students to earn additional priority points. Example: stop by the tabling in the DC and engage with social media or on-campus marketing events.
IMPACT Participation	10-30	Students who successfully participate in the IMPACT Interest Housing in the fall and spring terms will earn points for their participation as follows: 10pts: attended less than 50% of all meetings/programs. 20pts: attend more than 50% of all meetings/programs. 30pts: attended more than 75% of all meetings/programs.

How Your Priority Points Changes When Matched With Roommates:
When students match with roommates, their Priority Points are averaged together to form a new Priority Number. Students or groups of students with a number closer to "1" will have an earlier pick time.

Pick Times

After students have had the opportunity to match as roommates, their Priority Numbers will be averaged and their pick time will be released to them. Once a student or a group of students receive their pick time, they will be able to login to the MyHousing Portal at that time to select their room for the 2024-2025 Academic year.

If a student or group of students misses their pick time, they will still be able to login to the MyHousing Portal to select any room still available to them. They will not be able to login to select their room before their pick time.

When Are Pick Times Created and Released:
Pick times are created on a rolling basis the week of housing selection, and they are released the day before at 4:30pm. If roommate pairings must be changed after each selection date, this must be completed between 5pm - 1am. Once pick times are posted in the MyHousing Portal, students will not be able to adjust their roommate groups as this will create an unfair process for students who meet the deadlines and may have their pick times affected. Please review the following to further understand:

Day of Housing Selection Week	Selection Process	When Pick Times for the Day are Released
Tuesday	Acorn Apartments Housing Selection	Monday at 4:00pm
Tuesday	Edgewood & Broadhurst Suites	Monday at 4:00pm
Thursday	Traditional Double Rooms	Wednesday at 4:00pm
Friday	Unmatched Manual Placement	N/A: students are manually placed therefore a pick time is not needed.

THREE STEPS FOR HOUSING SELECTION

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Step 1: Submit Your Housing Application

Complete the first step in the Housing Selection Process! When you apply for housing, you also agree to the terms in the AIC Housing Agreement. Be sure to review this document before applying for housing.

NOTE: You will not be able to match with roommates or select a room without first applying for housing.

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Step 2: Match With Roommates

Starting on February 12, 2024 you'll be able to search for and match with your roommates for next year.

Some of the questions you should ask one another before matching as roommates are:

Do both of you want to live in the same residence hall next year?
When do you both generally go to sleep and wake up on weekdays vs. weekends?
How do you plan to schedule sleep, study, and socializing time in your room/suite/apartment?
Do you have any unique quirks a roommate should be aware of?
When are you okay with guests coming into your room/suite/apartment?
How will you and your roommate keep your space clean AND tidy?

Visit

Step 3: Select Your Room

After you have applied for housing, and matched with roommates you'll be able to select your housing during housing selection week. Check here for information on:

Housing Selection Week Dates
Priority Points and Priority Numbers
Residence Hall Eligibility
How to Select Your Room

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