Returning Student Housing Selection Tutorial:

Disclaimer: You may see old dates in the video or PowerPoint, however, the information still applies to 2024-2025. 

Dates(s) Event
February 12th Housing Application and Roommate Matching is Live in the MyHousing Portal (Cancellation fee of $100)
April 1st - 11:59PM Priority Application Deadline (Fall 2024 Class Registration Starts Cancellation fee of $500)
April 7th - 11:59PM Roommate Pairing Deadline
April 11th - 4:00PM Selection Times Generated and Released / Priority Numbers Generated
April 16th - 9:00AM Full Apartments Selections (Acorn Undergraduate Apartments, Acorn Graduate Apartments, and Graduate Annex)  
April 16th - 1:00PM Full Suites Selection (Edgewood and Broadhurst suites)
April 18th - 9:00AM Traditional Double & Triple Room (Hines & Street)
April 19th

Housing Assignment Waitlist Opens at 12:00am

*Single Rooms will only be offered from a waitlist and through the accommodations process* 

April 19th

Unmatched Student Room Placement

April 22nd Housing Confirmation Notification

SINGLE ROOMS are not available during the selection period. There will be a waitlist for student to join. All students must be in housing to join a waitlist. 

STUDENTS WITH ACCOUNT HOLDS: Students with high-balance student account holds will be able to apply for housing but they may not be able to participate in selecting a room. If a hold is lifted after housing selection week, the student will be placed in a housing assignment that best matches their building preference. 

Priority Points & Priority Numbers

Priority Numbers are administered to each individual student participating in Returning Student Housing Selection Process. These numbers are used to determine the order in which students can select their housing for the next year. Priority numbers run between "1" and "615"; the closer a student is to "1", the sooner their pick time will be.

"Priority Numbers" are based on the number of "Priority Points" a student earns. The more "points" a student earns, the closer to "1" their "Priority Number" will be.

Action Possible Points Notes:

Apply for Housing

Application Timestamp

0-60 Week Dates Points Earned 
Week 1 - 3 (Feb 12 - Mar 3): 60pts 
Week 4 - 5 (Mar 4 - 17): 40pts
Week 6 - 7 (Mar 18 - April 1): 20pts
Week 8 or after (April 2 - After): 0pts
Cumulative Grade Point Average (GPA) 0-64 Take your cumulative GPA, and cube it, and this will be the points earned.
For example, if you have a GPA of 3.5, multiply it by itself three times (3.5 x 3.5 x 3.5 = 42.87), and you will have earned 42.87 points.

Students earn points as they progress through their class standings as follows:

  • Freshmen: 10 points
  • Sophomores: 20 points
  • Juniors: 30 points
  • Seniors: 40 points
  • Graduate and Doctoral: 50 points
Age 10-50 Students qualify to live in different areas based on age, therefore students earn points based on age as follows:
  • Under 20 Years Old: 10 points
  • 20 Years Old: 20 points
  • 21 Years Old: 30 points
  • 22 Years Old: 40 points
  • Over 23 Years Old: 50 points
Credits Earned 0-90 Students earn 1 points per credit earned by the start of the spring term when the housing selection process is being held. There is a cap of 90 points in order to create a fair and equitable process for all students.
Student newly enrolled in the spring term, who do not carry credits will receive points for the credits they are registered for during the spring term.
Student Conduct 0-30 All students living on campus start their academic year with 30 points related to student conduct. Students who do not violate the AIC Student Code of Conduct keep all 30 points for housing selection. If a student is found responsible for violating the Student Code of Conduct and it results in removal from housing or probation-level sanctions, they will lose 30 points.
Housing Selection
Process Engagement
0-10 A select number of programs or events about the Housing Selection will serve as opportunities for students to earn additional priority points. Example: stop by the tabling in the DC and engage with social media or on-campus marketing events.
IMPACT Participation 10-30

Students who successfully participate in the IMPACT Interest Housing in the fall and spring terms will earn points for their participation as follows:

10pts: attended less than 50% of all meetings/programs.

20pts: attend more than 50% of all meetings/programs.

30pts: attended more than 75% of all meetings/programs.

How Your Priority Points Changes When Matched With Roommates:

When students match with roommates, their Priority Points are averaged together to form a new Priority Number. Students or groups of students with a number closer to "1" will have an earlier pick time. 

Review the AIC Housing Agreement

The AIC Housing Agreement works much like a lease agreement for an apartment, or a service contract. Before applying for housing, students will need to review and understand the terms, policies, and procedures in the 2024-2025 AIC Housing Agreement. When you apply for housing, you are agreeing to the agreement period (a full academic year that includes the fall AND spring semesters), the terms, policies, and procedures outlined in the 2024-2025 AIC Housing Agreement which includes but is not limited to:

  • The Cancellation Policy
  • Housing and Meal Plan Rates
  • Drug and Alcohol Policies
  • Prohibited items list

After you apply for housing, a copy of the 2024-2025 AIC Housing Agreement will be sent to the student's AIC email address.

Items to Consider

It's always best to go into the Housing Selection Process knowing what your options for housing are. Maybe you're seeking a certain amenity a hall could offer, or you need to plan financially what hall would best fit your needs. 

Our Residence Halls:
To view details about each residence hall, including photos and/or floor plans, please visit the Our Residence Halls page.

Housing and Meal Plan Rates:
To view rates for housing and meal plans, please visit our 2024-2025 Housing and Meal Plan Rates page. It's also best to coordinate with Financial Aid on how living on campus, or how living in a certain area of campus could affect the financial aid you are receiving. To schedule an appointment with the Financial Aid Office, please call: 413-205-3259 or visit their website.

Priority Numbers:
To best establish a fair order in which students can select their housing, each student earns a priority number. Priority numbers are a culmination of the student's: grade point average, credits earned, class standing, age, and when a student applies for housing. The closer a student's priority number is to "1", the earlier their pick time will be. 
When a student matches with another student, their priority numbers will be averaged together to create a joint pick time. 

Make a Back-Up Plan:
While you'll be able to list your residence hall preference in your housing application, that does not guarantee that you will be able to select a room in that area. It's possible that a residence hall fills before you're able to select a room there. If this is the case, you will still be able to select from other available rooms, and the Office of Residence Life will gladly add you to the waitlist for the area you prefer. 

Coordinate With Your Roommate(s):
Before selecting your room, it's best to communicate with your future roommate(s) to:
Make sure you are both in agreement on where you'd like to live next year. You may have different needs from your residence hall be it in amenities, room types, or rates. Have the conversation early to make sure you are both in agreement on where you'd like to live.

Returning Student Housing Selection Is Here!

Housing selection can seem like a big task, however we’ve broken it down into three easy steps for you:

1.) Apply for housing (click here for information and instructions)

2.) Match with roommates (click here for information and instructions)

3.) Choose your room for next year (click here for information and instructions)

Please read the following carefully, and explore the information provided. You’ll find simple directions on how to apply for housing, match with roommates, and choose your room for next year.

The AIC Residency Requirement Is In Effect for the 2024-2025 Academic Year

Many of our students say that living on our campus is one of the best parts of their college experience. We work hard to make each residence hall feel like its own community, and to make sure you feel like family. This is much more than where you sleep. It’s a place to hang out with friends. To finish your term paper, grab a tasty meal or throw on sweats and watch a movie. It’s a place to feel comfortable and safe.

This is home. Living on campus is a great way to get to know the college and other students. That’s why all of our full-time undergrads live on campus during freshman, sophomore, and junior years.

We do allow for some exceptions. If you are a freshman, sophomore, or junior (by credit as of the first day of classes in the fall), you may live off-campus if you meet one of these requirements and complete the Off-Campus Residency Application:

  • You are 23 years of age or older
  • You live with your parent(s) or guardian(s) within 30 miles of AIC
  • You are a legally responsible party for dependent children or other family members
  • You live with your spouse
  • You need special housing due to a physical disability that AIC cannot reasonably accommodate

If you need to request a Residency Requirement Waiver, please complete the form and the Waivers and Accommodations Committee will connect with you.

All current AIC students, commuters, and residents are eligible to live on campus and participate in the Returning Student Housing Selection Process. A student may still apply for housing, choose their roommates, and select their room even if they have a hold on their account (except for Bill Hold: High Balance hold), or if they aren’t yet registered for Fall 2024 courses.

For students to retain their 2024-2025 housing assignment, they must be registered for courses no later than July 1, 2024. 

If you require special accommodations, you will be able to dictate those in your housing application. The Office of Residence Life is committed to ensuring that accommodations are met in a fair, equitable, and reasonable manner while working with the Center for Accessibility Services and Academic Accommodations.

We encourage students with accommodation needs for housing to work with the Center for Accessibility Services and Academic Accommodations to have their requests reviewed and possibly approved. It’s suggested that students begin this process no later than April 1, 2024, to best secure accommodation housing for the following year.

To begin an accommodation request process you will need to complete this application.