Contact:

Location: Lee Hall
Phone: 413-205-3254
Email: studentaccounts@aic.edu

Address:

Attn: Student Accounts
American International College
1000 State Street
Springfield, MA 01109

Checks Payable To:

American International College

 

Forms:

In accordance with the federal Family Educational Rights and Privacy Act of 1974, amended, all information regarding a student’s financial information is considered private between the student and the college. A written release is required before the college can discuss this information with a third party.
Parents, guardians or spouses cannot obtain information about your financial status from the college, because college officials cannot legally release such information without the student’s permission.
You may wish to waive this protection and permit the release of some types of financial information to certain people. Other offices on campus may also require a separate release form.

(.pdf, 35K)

A Financial Responsibility Agreement form needs to be signed and returned to the Student Accounts Office once every year.  Each student and each person(s) signing this form are financially responsible for his/her student account with American International College.

(.pdf, 48K)

American International College can only use your federal student aid to pay for tuition, fees, book vouchers and room and board. If you would like us to use your federal aid money for other expenses (such as supplies or miscellaneous fees), you need to give us explicit permission to do so. (Many students find it easier to let AIC use their federal aid for these things.)


Complete this form to authorize AIC to use your federal aid in the ways you specify. Keep in mind that authorizations are not retroactive and become effective as of the signature of this form. If you wish to cancel or modify permission, you must complete a new Authorization for Federal Student Aid form.

(.pdf, 36K)

Complete this form if you have been notified that AIC does not have your SSN on file. We are required to solicit your SSN so that we can furnish the appropriate information on the 1098-T (Tuition Statement) tax form.

(.pdf, 65K)
Student Account Packets: 2020-2021 Academic Year

All information is subject to change while the details of re-opening the College for Fall 2020 to ensure student safety and regulatory compliance are in review.

Residence Life: Room and Meal Plan charges have not yet been posted to the Student Account. You may view your statement to see the current estimated tuition and fee charges and financial aid.

  • Health Insurance
  • Payment Options and Due Dates
    • Payment Information
    • Financial Aid
    • Payment Plans and Online Payments
  • Important Facts
    • Book Vouchers
    • Refund Checks
    • Withdrawal Refund Schedule Overview
    • Food Service Plans/Residence Life
    • Saremi Center for Career Development
Student Account Packets: 2019-2020 Academic Year
  • Health Insurance
  • Payment Options and Due Dates
    • Payment Information
    • Financial Aid
    • Payment Plans and Online Payments
  • Important Facts
    • Book Vouchers
    • Refund Checks
    • Withdrawal Refund Schedule Overview
    • Food Service Plans/Residence Life
    • Saremi Center for Career Development
Tax Form: 1098-T

The 2020 Tax forms are now available (as of 1/14/2021).

You may access the form online at via our partner TRA MAXIMUS.

 

Electronic Access: Available

Login: If you have not previously created a username and password for MAXIMUS (previously GDIT TRA Service), you will be required to create your log-in information. You will need the last 5 digits of your social security number or Your Student ID# AND your full first and last name

If your name contains a space or a special character and you are having trouble logging in, please try entering your name without the special character or the space.

For years 2017 and prior, your 1098-T included a figure in Box 2 that represented the qualified tuition and related expenses (QTRE) we billed to your student account for the calendar (tax) year. Due to a change to institutional reporting requirements under federal law, beginning with tax year 2018, we will report in Box 1 the amount of QTRE you paid during the year.

 

Depending on your income (or your family’s income, if you are a dependent), whether you were considered full or half-time enrolled, and the amount of your qualified educational expenses for the year, you may be eligible for a federal education tax credit. (You can find detailed information about claiming education tax credits in IRS Publication 970.)

 

The dollar amounts reported on your Form 1098-T may assist you in completing IRS Form 8863 – the form used for calculating the education tax credits that a taxpayer may claim as part of your tax return. AIC is unable to provide you with individual tax advice, but should you have questions, you should seek the counsel of an informed tax preparer or adviser.

Rates and Payment Options

Costs:  Rates for 2020-2021 and 2021-2022

Real-Time Payment Gateways for Online Payments (All semesters) and Recurring Monthly Payment Plans (if available):

Notes:
* Online payments will require students to create an account with our partner Nelnet, Inc.
* Authorized Party access must be granted by the student via the Student Payment Gateway in order for other persons (parents, guardians, spouses, other) to have access to the account for online payments and recurring monthly payment plans

Optional Costs and Payments:

Commuter Meal Plans*:

  • See Meal Plan Costs (2021-2022) to complete the online enrollment form
  • If you have questions, please contact Residence Life at 413-654-1439.

*Agreement: I have requested a commuter meal plan to be added to my student account. I understand that I am responsible for making payment arrangements for the plan. I understand that my plan may be cancelled if payment is not received. Accounts will be reviewed for confirmed payment arrangements (direct payment or financial aid grants/scholarships) as of the midpoint of each semester. If a plan is purchased subsequent to these dates then a 2-week grace period is allowed for the payment arrangement. If a plan is cancelled due to non-payment, the cost will be prorated based upon usage.

2021-2022 Due Dates

 

Payment Due Dates: Fall 2011 , Intersession 2022, Spring 2022, Summer 2022
Payments are due by the posted due dates or within 2 weeks of registration, whichever is later.

Calendar/Program

Fall 2021

Intersession 2022

Spring 2022

Summer 2022

Opening Date: e-bill, e-pay, & Monthly Payment Plans

   June 1, 2021 (Tues)

Mid November

December 1, 2021

April 1, 2020

Statement Available

Mid June

Early December

Early December

Mid April

Undergraduate Students

August 2, 2021 (Mon)

January 3, 2022 (Mon)

January 10, 2022 (Mon)

May 6, 2022 (Fri)

Graduate & Doctoral Students

August 16, 2021 (Mon)

January 3, 2022 (Mon)

January 10, 2022 (Mon))

 

May 6, 2022 (Fri)

 

2020-2021 Due Dates

As a general guideline the semester due dates are set to be about 2 weeks prior to the beginning of the semester.

Payment Due Dates: Fall 2020 , Intersession 2021, Spring 2021, Summer 2021
Payments are due by the posted due dates or within 2 weeks of registration, whichever is later.

Calendar/Program

Fall 2020

Intersession 2021
Spring 2021

Summer 2021

Opening Date: e-bill, e-pay, & Monthly Payment Plans

June 1, 2020 (Mon)

Intersession: November 1, 2020
Spring: December 1, 2020 (Tues)

April 1, 2021 (Thurs)

Traditional Calendar:
Undergraduate Students

Changed To:

September, 4, 2020 (Fri)

January 4, 2021 (Mon)

May 3, 2021 (Mon)

Extended to May 7, 2021 (Fri)

Traditional Calendar:
Graduate & Doctoral Students

Changed To:

September, 4, 2020 (Fri)

January 4, 2021 (Mon)

 

May 3, 2021 (Mon)

Extended to May 7, 2021 (Fri)

Online Calendar

Changed To:

September, 4, 2020 (Fri)

January 4, 2021 (Mon)

 

May 3, 2021 (Mon)

Extended to May 7, 2021 (Fri)

8 Week Calendar:
(School of Education – Extended Campus Cohort Programs)

Changed To:

September, 4, 2020 (Fri)

January 4, 2021 (Mon)

May 3, 2021 (Mon)

Extended to May 7, 2021 (Fri)

7 Week Calendar:
(RN to BSN, MSN, FNP, MBA, Master Public Health)

Changed To:

September, 4, 2020 (Fri)

January 4, 2021 (Mon)

 

May 3, 2021 (Mon)

Extended to May 7, 2021 (Fri)

Trimester: (Low Residency)

Changed To:

September, 4, 2020 (Fri)

January 2, 2020 (Thurs)

May 3, 2021 (Mon)

Extended to May 7, 2021 (Fri)

Student Accounts Hold Policies

Student Accounts places registration holds on accounts with past due financial obligations. An obligation is considered to be past due for each semester if the payment arrangements are not finalized by the payment due date (or within 2 weeks of admission/registration for the semester). Holds prevent registration in future semesters for current students.

There is a grace period each semester before a hold is placed on the account. Holds are placed on accounts as follows (general guideline):

  • Fall Semester: October 1
  • Spring/Intersession Semester: February 1
  • Summer Semester: June 1
  • For all semesters that have multiple sessions, a 2 week grace period is normally allowed for registrations for sub-sessions that occur mid-semester

Balance thresholds for holds:

  • $2,500 or greater: Full-time Undergraduate students (12 or more credits per semester)
  • $1,000 or greater: Part-time Undergraduate students (less than 12 credits), Evening at AIC, AIC Online, RN to BSN
  • $1,000 or greater: Graduate students
  • $1,000 or greater: Doctoral students

Notes:

  • Students who are not actively registered in the current semester are required to pay all financial obligations in full prior to being re-enrolled or be readmitted.
  • Transcripts, diplomas and other official documents require all financial obligations to be paid in full.

Lynn Beaudoin 
Assistant Director of Student Accounts
lynn.beaudoin@aic.edu 
413.205.3235

  • Veteran's Benefits
  • Military Accounts

Canda Thomas
Assistant Director of Student Accounts
canda.thomas@aic.edu 
413.205.3081

  • Student Health Insurance
  • AIC Employee Remission

Joan Ortiz
Student Accounts Assistant
joan.ortiz@aic.edu 
413.205.3243

  • Outside Scholarships
  • K-12 Learning Services Accounts

Lori Carbone
Student Accounts Payment Specialist
lori.carbone@aic.edu 
413.205.3234

Lisa Liese
Bursar
lisa.liese@aic.edu
413.205.3293