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Undergraduate: New & Transfer Students
Yearly Action Items
Undergraduate: Returning Students
Graduate & Doctoral Students
Payment & Payment Plans (Online)
Location: Lee HallPhone: 413-205-3254Email: email@example.com
Attn: Student AccountsAmerican International College1000 State StreetSpringfield, MA 01109
Checks Payable To:
American International College
In accordance with the federal Family Educational Rights and Privacy Act of 1974, amended, all information regarding a student’s financial information is considered private between the student and the college. A written release is required before the college can discuss this information with a third party.Parents, guardians or spouses cannot obtain information about your financial status from the college, because college officials cannot legally release such information without the student’s permission.You may wish to waive this protection and permit the release of some types of financial information to certain people. Other offices on campus may also require a separate release form.
A Financial Responsibility Agreement form needs to be signed and returned to the Student Accounts Office once every year. Each student and each person(s) signing this form are financially responsible for his/her student account with American International College.
American International College can only use your federal student aid to pay for tuition, fees, book vouchers and room and board. If you would like us to use your federal aid money for other expenses (such as supplies or miscellaneous fees), you need to give us explicit permission to do so. (Many students find it easier to let AIC use their federal aid for these things.)
Complete this form to authorize AIC to use your federal aid in the ways you specify. Keep in mind that authorizations are not retroactive and become effective as of the signature of this form. If you wish to cancel or modify permission, you must complete a new Authorization for Federal Student Aid form.
Complete this form if you have been notified that AIC does not have your SSN on file. We are required to solicit your SSN so that we can furnish the appropriate information on the 1098-T (Tuition Statement) tax form.
All information is subject to change while the details of re-opening the College for Fall 2020 to ensure student safety and regulatory compliance are in review.
Residence Life: Room and Meal Plan charges have not yet been posted to the Student Account. You may view your statement to see the current estimated tuition and fee charges and financial aid.
The 2020 Tax forms are now available (as of 1/14/2021).
You may access the form online at via our partner TRA MAXIMUS.
Electronic Access: Available
Login: If you have not previously created a username and password for MAXIMUS (previously GDIT TRA Service), you will be required to create your log-in information. You will need the last 5 digits of your social security number or Your Student ID# AND your full first and last name.
If your name contains a space or a special character and you are having trouble logging in, please try entering your name without the special character or the space.
For years 2017 and prior, your 1098-T included a figure in Box 2 that represented the qualified tuition and related expenses (QTRE) we billed to your student account for the calendar (tax) year. Due to a change to institutional reporting requirements under federal law, beginning with tax year 2018, we will report in Box 1 the amount of QTRE you paid during the year.
Depending on your income (or your family’s income, if you are a dependent), whether you were considered full or half-time enrolled, and the amount of your qualified educational expenses for the year, you may be eligible for a federal education tax credit. (You can find detailed information about claiming education tax credits in IRS Publication 970.)
The dollar amounts reported on your Form 1098-T may assist you in completing IRS Form 8863 – the form used for calculating the education tax credits that a taxpayer may claim as part of your tax return. AIC is unable to provide you with individual tax advice, but should you have questions, you should seek the counsel of an informed tax preparer or adviser.
Costs: Rates for 2020-2021 and 2021-2022
Real-Time Payment Gateways for Online Payments (All semesters) and Recurring Monthly Payment Plans (if available):
Notes:* Online payments will require students to create an account with our partner Nelnet, Inc.* Authorized Party access must be granted by the student via the Student Payment Gateway in order for other persons (parents, guardians, spouses, other) to have access to the account for online payments and recurring monthly payment plans
Commuter Meal Plans*:
*Agreement: I have requested a commuter meal plan to be added to my student account. I understand that I am responsible for making payment arrangements for the plan. I understand that my plan may be cancelled if payment is not received. Accounts will be reviewed for confirmed payment arrangements (direct payment or financial aid grants/scholarships) as of the midpoint of each semester. If a plan is purchased subsequent to these dates then a 2-week grace period is allowed for the payment arrangement. If a plan is cancelled due to non-payment, the cost will be prorated based upon usage.
Payment Due Dates: Fall 2011 , Intersession 2022, Spring 2022, Summer 2022Payments are due by the posted due dates or within 2 weeks of registration, whichever is later.
Opening Date: e-bill, e-pay, & Monthly Payment Plans
December 1, 2021
April 1, 2020
August 2, 2021 (Mon)
January 3, 2022 (Mon)
January 10, 2022 (Mon)
May 6, 2022 (Fri)
August 16, 2021 (Mon)
January 10, 2022 (Mon))
As a general guideline the semester due dates are set to be about 2 weeks prior to the beginning of the semester.
Payment Due Dates: Fall 2020 , Intersession 2021, Spring 2021, Summer 2021 Payments are due by the posted due dates or within 2 weeks of registration, whichever is later.
Intersession 2021 Spring 2021
June 1, 2020 (Mon)
Intersession: November 1, 2020 Spring: December 1, 2020 (Tues)
April 1, 2021 (Thurs)
Traditional Calendar: Undergraduate Students
September, 4, 2020 (Fri)
January 4, 2021 (Mon)
May 3, 2021 (Mon)
Extended to May 7, 2021 (Fri)
Traditional Calendar: Graduate & Doctoral Students
8 Week Calendar: (School of Education – Extended Campus Cohort Programs)
7 Week Calendar: (RN to BSN, MSN, FNP, MBA, Master Public Health)
Trimester: (Low Residency)
January 2, 2020 (Thurs)
Student Accounts places registration holds on accounts with past due financial obligations. An obligation is considered to be past due for each semester if the payment arrangements are not finalized by the payment due date (or within 2 weeks of admission/registration for the semester). Holds prevent registration in future semesters for current students.
There is a grace period each semester before a hold is placed on the account. Holds are placed on accounts as follows (general guideline):
Balance thresholds for holds:
Lynn Beaudoin Assistant Director of Student Accounts firstname.lastname@example.org 413.205.3235
Canda ThomasAssistant Director of Student Accounts email@example.com 413.205.3081
Joan OrtizStudent Accounts Assistantjoan.firstname.lastname@example.org 413.205.3243
Lori CarboneStudent Accounts Payment Specialistlori.email@example.com 413.205.3234