Action Items (choose one):

 

Undergraduate: New & Transfer Students

 

Yearly Action Items

 

 

 

Undergraduate: Returning Students

 

Yearly Action Items

 

 

 

Graduate & Doctoral Students

 

Yearly Action Items

 

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Contact:

Location: Lee Hall - 1st Floor
Phone: 413-205-3254
Email: studentaccounts@aic.edu

Address:

Attn: Student Accounts
American International College
1000 State Street
Springfield, MA 01109

Checks Payable To:

American International College

 

Forms:

Complete this form if you have been notified that AIC does not have your SSN on file. We are required to solicit your SSN so that we can furnish the appropriate information on the 1098-T (Tuition Statement) tax form.

(.pdf, 65K)

Tax Form: 1098-T

2021 1098-T Form:

Online Availability: January 13, 2022 (Now available - see link below)

Paper Mailings: Will occur no later than January 31st (you may receive the form after this date)

 

You may access the form online at via our partner TRA MAXIMUS.

 

Electronic Access: Available

Login: If you have not previously created a username and password for MAXIMUS (previously GDIT TRA Service), you will be required to create your log-in information. You will need the last 5 digits of your social security number or Your Student ID# AND your full first and last name

If your name contains a space or a special character and you are having trouble logging in, please try entering your name without the special character or the space.

For years 2017 and prior, your 1098-T included a figure in Box 2 that represented the qualified tuition and related expenses (QTRE) we billed to your student account for the calendar (tax) year. Due to a change to institutional reporting requirements under federal law, beginning with tax year 2018, we will report in Box 1 the amount of QTRE you paid during the year.

 

Depending on your income (or your family’s income, if you are a dependent), whether you were considered full or half-time enrolled, and the amount of your qualified educational expenses for the year, you may be eligible for a federal education tax credit. (You can find detailed information about claiming education tax credits in IRS Publication 970.)

 

The dollar amounts reported on your Form 1098-T may assist you in completing IRS Form 8863 – the form used for calculating the education tax credits that a taxpayer may claim as part of your tax return. AIC is unable to provide you with individual tax advice, but should you have questions, you should seek the counsel of an informed tax preparer or adviser.

1098-T: Explanations

Box 1: Payments Received for qualified Tuition and Related Expenses

The total amount of payments received for qualified tuition and related expenses from all sources during the calendar year.

The amount reported is the total amount of payments received less any reimbursements or refunds made during the calendar year that relate to the payments received for qualified tuition and related expenses during the same calendar year. The amount reported is not reduced by scholarships and grants reported in box 5. Include in this box the receipt of a payment of past-due qualified tuition or related expenses from a previous calendar year, but only if the educational institution previously billed the student for such amount(s).

 

Not Included: Fines, Graduation Fees, Health Services Fees, Meal Plans, Parking Fees, Rooms, Student Health Insurance, and Supportive Services are examples of items that are NOT considered to be tuition and related expenses. Payments for these items are not reported in Box 1.

Box 4: Adjustments Made for a Prior Year

Enter reimbursements or refunds of qualified tuition and related expenses made in 2022 that relate to payments received that were reported for any prior year after 2002.

Box 5: Scholarships or Grants

The total amount of any scholarships or grants that you administered and processed during the calendar year for the payment of the student’s costs of attendance. Scholarships and grants generally include all payments received from third parties (excluding family members and loan proceeds). This includes payments received from governmental and private entities such as the Department of Veterans Affairs, the Department of Defense, civic and religious organizations, and nonprofit entities. However, see Exceptions, earlier.

A scholarship or grant is administered and processed by you if you receive payment of an amount, whether by check, cash, electronic transfer, or other means, and such payment is designated as a grant or a scholarship by the payor, or the circumstances make it clear that the payment is a grant or scholarship. A Pell Grant is an example of a grant administered and processed by a college or university in all cases.

Box 6: Adjustments to Scholarships or Grants for a Prior Year

The amount of any reduction to the amount of scholarships or grants that were reported for any prior year after 2002

Box 7. Checkbox for Amounts for an Academic Period Beginning in January Through March of 2023

Check this box if any payments received for qualified tuition and related expenses reported for 2022 relate to an academic period that begins in January through March of 2023.

Box 8. Check if at Least Half-Time Student

Check this box if the student was at least a half-time student during any academic period that began in 2022. A half-time student is a student enrolled for at least half the full-time academic workload for the course of study the student is pursuing. Your institution’s standard for a half-time student work load must equal or exceed the standards established by the Department of Education under the Higher Education Act and set forth in 34 C.F.R. section 668.2(b).

Box 9. Check if a Graduate Student

Check this box if the student was a graduate student. The student is a graduate student if the student was enrolled in a program or programs leading to a graduate-level degree, graduate-level certificate, or other recognized graduate-level educational credential.

Student Accounts Hold Policies

Student Accounts places registration holds on accounts with past due financial obligations. An obligation is considered to be past due for each semester if the payment arrangements are not finalized by the payment due date (or within 2 weeks of admission/registration for the semester). Holds prevent registration in future semesters for current students.

There is a grace period each semester before a hold is placed on the account. Holds are placed on accounts as follows (general guideline):

  • Fall Semester: October 1
  • Spring/Intersession Semester: February 1
  • Summer Semester: June 1
  • For all semesters that have multiple sessions, a 2 week grace period is normally allowed for registrations for sub-sessions that occur mid-semester

Balance thresholds for holds:

  • $2,500 or greater: Full-time Undergraduate students (12 or more credits per semester)
  • $1,000 or greater: Part-time Undergraduate students (less than 12 credits), Evening at AIC, AIC Online, RN to BSN
  • $1,000 or greater: Graduate students
  • $1,000 or greater: Doctoral students

Notes:

  • Students who are not actively registered in the current semester are required to pay all financial obligations in full prior to being re-enrolled or be readmitted.
  • Transcripts, diplomas and other official documents require all financial obligations to be paid in full.
  • Additional holds may be placed on accounts once a student graduates or withdraws from the college if there is an outstanding financial obligation.

Rates and Payment Options

Costs:  Rates for 2021-2022 and 2022-2023

Real-Time Payment Gateways for Online Payments (All semesters) and Recurring Monthly Payment Plans (if available):

Notes:
* Online payments will require students to create an account with our partner Nelnet, Inc.
* Authorized Party access must be granted by the student via the Student Payment Gateway in order for other persons (parents, guardians, spouses, other) to have access to the account for online payments and recurring monthly payment plans

Optional Costs and Payments:

Commuter Meal Plans*:

  • See Meal Plan Costs (2022-2023) to complete the online enrollment form
  • If you have questions, please contact Residence Life at 413-654-1439.

*Agreement: I have requested a commuter meal plan to be added to my student account. I understand that I am responsible for making payment arrangements for the plan. I understand that my plan may be cancelled if payment is not received. Accounts will be reviewed for confirmed payment arrangements (direct payment or financial aid grants/scholarships) as of the midpoint of each semester. If a plan is purchased subsequent to these dates then a 2-week grace period is allowed for the payment arrangement. If a plan is cancelled due to non-payment, the cost will be prorated based upon usage.

2022-2023 Due Dates

As a general guideline the semester due dates are set to be about 2 weeks prior to the beginning of the semester.

Payment Due Dates: Fall 2022 , Intersession 2023, Spring 2023, Summer 2023
Payments are due by the posted due dates or within 2 weeks of registration, whichever is later.

Calendar/Program

Fall 2022

Intersession 2023
Spring 2023

Summer 2023

Opening Date: e-bill, e-pay, & Monthly Payment Plans

June 1, 2022

Intersession: November 1, 2022
Spring: December 1, 2022

April 1, 2023

Statements Available

Mid  June 2022

Mid December 2022

Mid April 2023


Undergraduate Students

August 1, 2022

Intersession 2023: January 3, 2023
Spring 2023: January 9, 2023

May 8,2023


Graduate & Doctoral Students

August 15, 2022

 

Intersession 2023: January 3, 2023
Spring 2023: January 9, 2023

 

May 8, 2023

2021-2022 Due Dates

 

Payment Due Dates: Fall 2011 , Intersession 2022, Spring 2022, Summer 2022
Payments are due by the posted due dates or within 2 weeks of registration, whichever is later.

Calendar/Program

Fall 2021

Intersession 2022

Spring 2022

Summer 2022

Opening Date: e-bill, e-pay, & Monthly Payment Plans

   June 1, 2021 (Tues)

Mid November

December 1, 2021

April 1, 2020

Statement Available

Mid June

Early December

Early December

Mid April

Undergraduate Students

August 2, 2021 (Mon)

January 3, 2022 (Mon)

January 10, 2022 (Mon)

May 6, 2022 (Fri)

Graduate & Doctoral Students

August 16, 2021 (Mon)

January 3, 2022 (Mon)

January 10, 2022 (Mon))

 

May 6, 2022 (Fri)

 

Lynn Beaudoin 
Assistant Director of Student Accounts
lynn.beaudoin@aic.edu 
413.205.3235

  • Veteran's Benefits
  • Military Accounts

Lori Carbone
Student Accounts Payment Specialist
lori.carbone@aic.edu 
413.205.3234

  • Collections
  • Past due billing for former students

 

Brian Collins
Associate Director of Student Accounts
brian.r.collins@aic.edu
413.205.3081

  • Graduate and Resident Assistants

Joan Ortiz
Student Accounts Counselor
joan.ortiz@aic.edu 
413.205.3243

  • Student Health Insurance
  • Employee Remission
Lisa Liese
Bursar
lisa.liese@aic.edu
413.205.3293

 

Courtney Bilodeau

Student Accounts Assistant

courtney.bilodeau@aic.edu 

413.205.3244

  • Customer Service
  • Billing Questions
  • Statements & Payments