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Action Items (choose one):
Undergraduate: New & Transfer Students
Yearly Action Items
Undergraduate: Returning Students
Graduate & Doctoral Students
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Payment & Payment Plans (Online)
Location: Lee Hall - 1st FloorPhone: 413-205-3254Email: email@example.com
Attn: Student AccountsAmerican International College1000 State StreetSpringfield, MA 01109
Checks Payable To:
American International College
Complete this form if you have been notified that AIC does not have your SSN on file. We are required to solicit your SSN so that we can furnish the appropriate information on the 1098-T (Tuition Statement) tax form.
2021 1098-T Form:
Online Availability: January 13, 2022 (Now available - see link below)
Paper Mailings: Will occur no later than January 31st (you may receive the form after this date)
You may access the form online at via our partner TRA MAXIMUS.
Electronic Access: Available
Login: If you have not previously created a username and password for MAXIMUS (previously GDIT TRA Service), you will be required to create your log-in information. You will need the last 5 digits of your social security number or Your Student ID# AND your full first and last name.
If your name contains a space or a special character and you are having trouble logging in, please try entering your name without the special character or the space.
For years 2017 and prior, your 1098-T included a figure in Box 2 that represented the qualified tuition and related expenses (QTRE) we billed to your student account for the calendar (tax) year. Due to a change to institutional reporting requirements under federal law, beginning with tax year 2018, we will report in Box 1 the amount of QTRE you paid during the year.
Depending on your income (or your family’s income, if you are a dependent), whether you were considered full or half-time enrolled, and the amount of your qualified educational expenses for the year, you may be eligible for a federal education tax credit. (You can find detailed information about claiming education tax credits in IRS Publication 970.)
The dollar amounts reported on your Form 1098-T may assist you in completing IRS Form 8863 – the form used for calculating the education tax credits that a taxpayer may claim as part of your tax return. AIC is unable to provide you with individual tax advice, but should you have questions, you should seek the counsel of an informed tax preparer or adviser.
Box 1: Payments Received for qualified Tuition and Related Expenses
The total amount of payments received for qualified tuition and related expenses from all sources during the calendar year.
The amount reported is the total amount of payments received less any reimbursements or refunds made during the calendar year that relate to the payments received for qualified tuition and related expenses during the same calendar year. The amount reported is not reduced by scholarships and grants reported in box 5. Include in this box the receipt of a payment of past-due qualified tuition or related expenses from a previous calendar year, but only if the educational institution previously billed the student for such amount(s).
Not Included: Fines, Graduation Fees, Health Services Fees, Meal Plans, Parking Fees, Rooms, Student Health Insurance, and Supportive Services are examples of items that are NOT considered to be tuition and related expenses. Payments for these items are not reported in Box 1.
Box 4: Adjustments Made for a Prior Year
Enter reimbursements or refunds of qualified tuition and related expenses made in 2022 that relate to payments received that were reported for any prior year after 2002.
Box 5: Scholarships or Grants
The total amount of any scholarships or grants that you administered and processed during the calendar year for the payment of the student’s costs of attendance. Scholarships and grants generally include all payments received from third parties (excluding family members and loan proceeds). This includes payments received from governmental and private entities such as the Department of Veterans Affairs, the Department of Defense, civic and religious organizations, and nonprofit entities. However, see Exceptions, earlier.
A scholarship or grant is administered and processed by you if you receive payment of an amount, whether by check, cash, electronic transfer, or other means, and such payment is designated as a grant or a scholarship by the payor, or the circumstances make it clear that the payment is a grant or scholarship. A Pell Grant is an example of a grant administered and processed by a college or university in all cases.
Box 6: Adjustments to Scholarships or Grants for a Prior Year
The amount of any reduction to the amount of scholarships or grants that were reported for any prior year after 2002
Check this box if any payments received for qualified tuition and related expenses reported for 2022 relate to an academic period that begins in January through March of 2023.
Check this box if the student was at least a half-time student during any academic period that began in 2022. A half-time student is a student enrolled for at least half the full-time academic workload for the course of study the student is pursuing. Your institution’s standard for a half-time student work load must equal or exceed the standards established by the Department of Education under the Higher Education Act and set forth in 34 C.F.R. section 668.2(b).
Check this box if the student was a graduate student. The student is a graduate student if the student was enrolled in a program or programs leading to a graduate-level degree, graduate-level certificate, or other recognized graduate-level educational credential.
Student Accounts places registration holds on accounts with past due financial obligations. An obligation is considered to be past due for each semester if the payment arrangements are not finalized by the payment due date (or within 2 weeks of admission/registration for the semester). Holds prevent registration in future semesters for current students.
There is a grace period each semester before a hold is placed on the account. Holds are placed on accounts as follows (general guideline):
Balance thresholds for holds:
Costs: Rates for 2021-2022 and 2022-2023
Real-Time Payment Gateways for Online Payments (All semesters) and Recurring Monthly Payment Plans (if available):
Notes:* Online payments will require students to create an account with our partner Nelnet, Inc.* Authorized Party access must be granted by the student via the Student Payment Gateway in order for other persons (parents, guardians, spouses, other) to have access to the account for online payments and recurring monthly payment plans
Commuter Meal Plans*:
*Agreement: I have requested a commuter meal plan to be added to my student account. I understand that I am responsible for making payment arrangements for the plan. I understand that my plan may be cancelled if payment is not received. Accounts will be reviewed for confirmed payment arrangements (direct payment or financial aid grants/scholarships) as of the midpoint of each semester. If a plan is purchased subsequent to these dates then a 2-week grace period is allowed for the payment arrangement. If a plan is cancelled due to non-payment, the cost will be prorated based upon usage.
As a general guideline the semester due dates are set to be about 2 weeks prior to the beginning of the semester.
Payment Due Dates: Fall 2022 , Intersession 2023, Spring 2023, Summer 2023Payments are due by the posted due dates or within 2 weeks of registration, whichever is later.
Intersession 2023Spring 2023
Opening Date: e-bill, e-pay, & Monthly Payment Plans
June 1, 2022
Intersession: November 1, 2022Spring: December 1, 2022
April 1, 2023
Mid June 2022
Mid December 2022
Mid April 2023
August 1, 2022
Intersession 2023: January 3, 2023Spring 2023: January 9, 2023
August 15, 2022
May 8, 2023
Payment Due Dates: Fall 2011 , Intersession 2022, Spring 2022, Summer 2022Payments are due by the posted due dates or within 2 weeks of registration, whichever is later.
December 1, 2021
April 1, 2020
August 2, 2021 (Mon)
January 3, 2022 (Mon)
January 10, 2022 (Mon)
May 6, 2022 (Fri)
August 16, 2021 (Mon)
January 10, 2022 (Mon))
Lynn Beaudoin Assistant Director of Student Accounts firstname.lastname@example.org 413.205.3235
Lori CarboneStudent Accounts Payment Specialistlori.email@example.com 413.205.3234
Brian CollinsAssociate Director of Student Accounts firstname.lastname@example.org
Joan OrtizStudent Accounts Counselorjoan.email@example.com 413.205.3243
Student Accounts Assistant