Bookstore Voucher Request
Full Name
Student ID#
Date
I request the following voucher for the AIC Campus Bookstore:
*
Select one semester: 



Books
Supplies
Supplies*
*This is limited to $75 and is intended for paper, pens, pencils etc.  It many not be used for uniforms, electronics, equipment or non-course related items.  

 Policies:

  • I understand that the book voucher may only be used at the AIC campus bookstore.
  • I understand that books and supplies purchased with a bookstore voucher qualify as educationally related expenses and that my Federal Student Aid may automatically be applied to cover these charges. 
  • Voucher are limited to the anticipated credit balance on my Student Account.
  • Vouchers will not be issued based on anticipated credit balances that are due to the monthly payment plan or for financial aid recipients who have not completed all forms/procedures that are required in order to have the financial aid disbursed.
  • The charges incurred by using the voucher will be added to my student account. I am responsible for all charges incurred.
Processing:
  • Once submitted the Student Accounts Office will review the request. 
  • Approved requests will be sent to the AIC Campus Bookstore.
  • Students will be notified if the request is declined.
  • Please allow 1-3 business days for processing after submitting the request.
By clicking the SUBMIT button , I agree that I am signing this form with an electronic signature and agree to all terms and conditions. The electronic signature appearing on this agreement is the same as a handwritten signature for the purpose of validity, enforceability, and admissibility.

Requesting a Voucher

  1. Finding Your Books and Estimating Costs:
    • Go to www.aic.edu/bookstore
    • Choose AIC Campus Store
    • Click the book icon at the top
    • Follow the directions to enter the semester and courses for which you wish to purchase books
    • Total the estimated book costs
    • You may click the button to print the list 
    • Do NOT submit your online order to the bookstore
  2. Submit your book voucher request form for the books that you wish to purchase with the voucher to Student Accounts.
    • Submit a total dollar amount for textbooks, including any shipping costs
    • Submit a total dollar amount for supplies (normally limited to $75)
  3. Your request will be reviewed by Student Accounts.
    • If approved, the voucher will be forwarded to the Campus Bookstore.
    • Please allow 24 hours for processing
    • Submit your book order at the bookstore and choose book voucher as the payment method
    • If Denied, you will be notified.
      • Reasons a voucher will be denied:
      • Vouchers are most often denied because there are insufficient funds on the student account to cover the requested book voucher.

Policies

Vouchers Can be Issued For:
  • Vouchers may be issued to students with an anticipated credit balance due to awarded financial aid.
  • Vouchers may only be used to purchase books and supplies (paper, pens, highlighters, etc.).
  • Vouchers may be requested prior to the beginning of the applicable semester.
Vouchers Can NOT  be Issued For:
  • Vouchers cannot be used for uniforms, equipment, non-course related items, or any other items that can reasonably be expected to be utilized for more than one term.
  • Vouchers will not be issued based on anticipated credits due to the monthly payment plan
  • At our discretion, vouchers may be denied to financial aid recipients who have not completed all required forms/procedures.
Federal Regulations:
 
Books and supplies purchased with a bookstore voucher qualify as educationally related expenses that may automatically be covered by Federal Student Aid. The charges associated with the use of a book voucher will be added to the student's account.
 
Federal Student Aid may consist of any of the following:
  • Direct PLUS Loans
  • Direct Subsidized Loans
  • Direct Unsubsidized Loans
  • Federal Supplemental Educational Opportunity Grants (FSEOG)
  • Iraq and Afghanistan Grants
  • Pell Grants
  • Teacher Education Assistance for College and Higher Education (TEACH) Grants
  • Work-Study Funds (if you requested any portion to be applied directly to your student account)

Federal Student Aid is awarded yearly and is subject to change from the U.S Department of Education. This policy meets federal requirements to provide a method for Pell eligible students with estimated credit balances from federal student aid to purchase books and supplies by the seventh day of a payment period.

TOOLS for ACADEMIC SUCCESS: TEXTBOOKS
 
Key terms: purchase, rental, digital, access code, ISBN number, free, textbook vouchers
 
Textbooks are selected and required by professors in almost every course at AIC. Students must purchase or rent textbooks. The syllabus will provide the calendar for the assigned readings to be completed for each class.
 
Depending on the subject and the publisher’s available stock, textbooks may be in the form of new or used print copies or as digital “ebooks”. Print and digital copies may be obtained at the Campus Store in the Schwartz Campus Center or online at www.aicshop.com. Students may also shop the internet for deals however, the textbook title and edition must have the exact ISBN number as the textbook required in the syllabus.
 
Some textbooks, whether print or digital, will come with an access code for learning materials from the publisher. Upon purchase, the student will create an account. Access to these learning platforms may be used exclusively for classwork in some courses so if you don’t purchase the textbook, you cannot do the work nor will you pass the course. Beware, used textbooks purchased from the internet may no longer have this essential access code!
 
In a few select courses, textbooks may be free through Open Educational Resources (OER), OpenStax, MERLOT, Academic Earth, OpenLearn or other websites. The digital copy of the textbook will be provided in a link in the syllabus, uploaded in Canvas, or both.
 
To save money, students might be able to buy an older edition of the current textbook from the internet. It will probably require matching up the pages or chapters in the older edition to the current edition. Beware, older editions will usually not come with the access code that you may need for assigned coursework on that current edition’s learning platform.
 
These different methods of acquisition do NOT pertain to every course. To find out what is required in your course, check the syllabus. The AIC Campus Store will stock the textbooks as ordered by the professor.
 
Textbook vouchers may be issued to students with an anticipated credit balance due to awarded Student Aid. That means, the individual student has funds left in their account to purchase books and supplies (pens, paper, etc.) at the AIC Campus Store. Vouchers cannot be used to buy laptops.
 
Vouchers are requested through Student Accounts at www.aic.edu/studentaccounts However, to start that process, students need to know what textbooks they need to purchase. Go to www.aic.edu/bookstore to find the textbooks, their prices, and any shipping costs. Submit the textbook voucher request form to Student Accounts. If approved, the voucher will be forwarded to the Campus Bookstore. Please allow 24 hours for processing before trying to submit a purchase. If denied, you will be notified. Usually, the reason for denial is insufficient funds in the student’s account to cover the costs in the request.