Course Drop/Withdrawal Refund Schedule

This policy applies to students who drop and/or withdraw from individual courses in a semester while maintaining a status of being an enrolled student. 1, 2

Traditional and Trimester Academic Calendars: 

  • Prior to start of sessions and through the Add/Drop period: 100% refund of tuition and course related fees
  • After add/drop: No Refund of Tuition and course fees*

              *Traditional Calendar Summer Sessions: after Add/Drop and through day #15 of the session: 50% refund of tuition and course related fees

7 Week Modular and School of Education 8 Week Cohort Academic Calendars: 

  • Prior to start of sessions and through the Add/Drop period: 100% refund of tuition and course related fees 
  • After add/drop and through day #18 of the session: 50% refund of tuition and program fees/course related fees

AIC Online Academic Calendar: 

  • Prior to start of sessions and through the Add/Drop period: 100% refund of tuition and course related fees 
  • After add/drop and through day #18 of the session: 50% refund of tuition and program fees/course related fees

 

How to Count the Days:

 

All days are counted, including weekends and holidays. If a class begins on a Monday, then Monday is day #1, Tuesday is day #2, Wednesday is day #3, and so on.

 

Dates are based on the start date and end dates for the entire semester of the academic period as per the academic calendar. For modular programs, each session is calculated separately and the start and end dates for each session is utilized. The dates used are the semester/session dates and NOT individual course start and end dates. The dates are calendar based and include weekdays, weekends, and holidays.

 

Notations:

1An unofficial withdrawal may occur if a student drops/withdraws from all courses in a semester or withdraws from all courses in a session within a semester and then the withdrawal refund policy will apply.
2Military Personnel please refer to the Service Members section of the withdrawal policy for special accommodations for service members who must withdraw from all courses due to military orders.

 

AIC Online Refund Schedule

Session(s)

Weeks/Days

% Returned
Tuition and Specific Fees2

% Returned
Fees1

       

Fall

2019

&

Spring

2020

Prior to the start of the sub-session

100%

100%

During Add/Drop

100%

100%

After Add/drop to day #18

50%

No Refund

Day #19 And after

No Refund

No Refund

 

 

Summer 2020

 

 

 

 

 

Prior to the start of the sub-session

100%

100%

During Add/Drop

100%

100%

After Add/drop to day #18

50%

No Refund

Day #19 And after

No Refund

No Refund

 

Notes:

1 Applies to all fees except for the fees specifically noted in notation #2.

  AIC Student Health Insurance Plan fee is contracted on an annual basis. Please refer to the health insurance contract for questions in regards to eligibility and fee proration.

2Fees included in the pro-rate are Program Fees and Supportive Services Fees.

 

How to Count the Days:

 

Dates shown for each semester are based on the academic calendar and adjustments to the academic calendars may result in adjustments to the dates listed.  All days are counted, including weekends and holidays. If a class begins on a Monday, then Monday is day #1, Tuesday is day #2, Wednesday is day #3, and so on.

 

Institutional charges and institutional financial aid are prorated based on the start date and end dates for the entire semester of the academic period as per the academic calendar. For modular programs, each session is calculated separately and the start and end dates for each session is utilized. The dates used are the semester/session dates and NOT individual course start and end dates. The dates are calendar based and include weekdays, weekends, and holidays.

 

 

 Withdrawal from the College Refund Schedules

Withdrawing from American International College can have a significant financial impact. Students are strongly urged to carefully read all of the information listed below.

Questions regarding the financial implications of withdrawing should be directed to the Office of Financial Aid at 413-205-3259 or financialaid@aic.edu or the Student Accounts Office at 413-205-3254 or studentaccounts@aic.edu.  

Withdrawal Refund Schedules

WITHDRAWAL FROM AIC: TRADITIONAL UNDERGRADUATE CALENDAR

Session(s)

Weeks/Days

% Returned
Tuition and Specific Fees4

% Returned
Fees2

% Returned
Room and Board1

% Institutional Financial Aid Returned

Fall & Spring

Prior to the start of the session

100%

100%

100%

100%

 

During Add/Drop

100%

$750 Withdrawal Fee3

100%

100%

100%

 

After Add/Drop and through Day #14 (this is usually only a few days)

80%

No Refund

80%

80%

 

Week 3 (Days 15-21)

60%

No Refund

60%

60%

 

Week 4 (Days 22-28))

40%

No Refund

40%

40%

 

Week 5 (Days 29-35)

20%

No Refund

20%

20%

 

Week 6 and after (Day 36+)

No Refund

No Refund

No Refund

No Refund

           

Intersession

Prior to the start of the session

100%

100%

100%

100%

 

First Day of Session

100%

100%

As per housing contract

100%

 

Day 2 of session and after

No Refund

No Refund

As per housing contract

No Refund

           

Summer

Prior to the start of the session

100%

100%

100%

100%

 

During Add/Drop

100%

100%

As per housing contract

100%

 

After Add/drop to day #15

50%

No Refund

As per housing contract

50%

 

Day # 16 and after

No Refund

No Refund

As per housing contract

No Refund

 

WITHDRAWAL FROM AIC: TRIMESTER CALENDAR

Session(s)

Weeks/Days

% Returned
Tuition and Specific Fees4

% Returned
Fees2

% Returned
Room and Board1

% Institutional Financial Aid Returned

Fall

 &

Spring

&

Summer

Prior to the start of the session

100%

100%

100%

100%

During Add/Drop

100%

100%

Room & Board is contracted on a yearly basis1

Summer: As per housing contract

100%

 

After Add/Drop and through Day #14 (this is usually only a few days)

80%

No Refund

Room & Board is contracted on a yearly basis1

Summer: As per housing contract

80%

 

Week 3 (Days 15-21)

60%

No Refund

Room & Board is contracted on a yearly basis1

Summer: As per housing contract

60%

 

Week 4 (Days 22-28)

40%

No Refund

Room & Board is contracted on a yearly basis1

Summer: As per housing contract

40%

 

Week 5 (Days 29-35)

20%

No Refund

Room & Board is contracted on a yearly basis1

Summer: As per housing contract

20%

 

Week 6 and after (Day 36+)

No Refund

No Refund

No Refund

No Refund

 

WITHDRAWAL FROM AIC: SCHOOL OF EDUCATION (SOE)

Session(s)

Weeks/Days

% Returned
Tuition and Specific Fees4

% Returned
Fees2

% Returned
Room and Board1

% Institutional Financial Aid Returned

           

Fall & Spring

Prior to the start of the sub-session

100%

100%

100%

100%

 

During Add/Drop

100%

100%

Room & Board is contracted on a yearly basis1

100%

 

After Add/drop to day #18

50%

No Refund

Room & Board is contracted on a yearly basis1

50%

 

Day # 19 and after

No Refund

No Refund

Room & Board is contracted on a yearly basis1

No Refund

           

Summer

Prior to the start of the sub-session

100%

100%

100%

100%

 

During Add/Drop
 

100%

100%

As per housing contract

100%

 

After Add/drop to day #18

50%

No Refund

As per housing contract

50%

 

Day # 19 and after

No Refund

No Refund

As per housing contract

No Refund


 

WITHDRAWAL FROM AIC: 7 Week Calendar

Session(s)

Weeks/Days

% Returned
Tuition and Specific Fees4

% Returned
Fees2

% Returned
Room and Board1

% Institutional Financial Aid Returned

           

Fall & Spring

Prior to the start of the sub-session

100%

100%

100%

100%

 

During Add/Drop

100%

100%

Room & Board is contracted on a yearly basis1

100%

 

After Add/drop to day #18

50%

No Refund

Room & Board is contracted on a yearly basis1

50%

 

Day #19 And after

No Refund

No Refund

Room & Board is contracted on a yearly basis1.

No Refund

           

Summer

Prior to the start of the sub-session

100%

100%

100%

100%

 

During Add/Drop

100%

100%

As per housing contract

100%

 

After Add/drop to day #18

50%

No Refund

As per housing contract

50%

 

Day #19 And after

No Refund

No Refund

As per housing contract

No Refund

 

How to Count the Days:

All days are counted, including weekends and holidays. If a class begins on a Monday, then Monday is day #1, Tuesday is day #2, Wednesday is day #3, and so on.

Institutional charges and institutional financial aid are prorated based on the start date and end dates for the entire session of the academic period as per the academic calendar. For modular programs, each sub-session is calculated separately and the start and end dates for each sub-session is utilized. The dates used are the session dates and NOT individual course start and end dates. The dates are calendar based and include weekdays, weekends, and holidays.

Notations:

1 Room & Board is contracted on a yearly basis. The proration will follow the Traditional Undergraduate Schedule session dates. Students who are administratively or involuntarily withdrawn from the college will be pro-rated for room and board based on the check-out date for the room (a 24 hour grace period is provided). Intersession, Summer, and breaks between the sessions are not part of the withdrawal policy and are subject to pricing as per the housing agreement contract for these periods.

2 Excludes Program Fees and Supportive Services. These fees are non pro-rated. AIC Student Health Insurance Plan fee is contracted on an annual basis. Please refer to the health insurance contract for questions in regards to eligibility and fee proration.

3Withdrawal Fee: Applied only to undergraduate students

4Fees included in the pro-rate are Program Fees and Supportive Services.

Resident Students

Upon withdrawal, a resident student should immediately contact the Office of Residence Life and follow all procedures for checking out of the room. Students have 48 hours after a voluntary withdrawal and 24 hours after an involuntary withdrawal to complete the check-out process.

Application of Refund Policies

After the withdrawal, American International College will complete the withdrawal refund calculations.

Students who are dismissed or suspended from the college and/or from college housing for disciplinary reasons or violation of local, state and/or federal law are not entitled to any proration of tuition, room, board or fees. They will be held responsible for all institutional charges, disciplinary fines, and any other charges that are applied to their account. However, please note that the financial aid package will be recalculated according to federal & state regulations. Students are fully responsible for any financial obligation to the college as a result of a withdrawal. Charges that may have been previously covered by federal program assistance may become due and payable to the College. All college policies for financial obligations, including the responsibility for collection and legal fees are enforced.

Federal Financial Aid:

Federal law specifies how to determine the amount of Title IV program assistance (aid) that is earned if a student withdraws. The Title IV programs that are covered by this law are: Federal Pell Grants, Iraq and Afghanistan Service Grants, TEACH Grants, Direct Loans, Direct PLUS Loans, Federal Supplemental Educational Opportunity Grants (FSEOGs), and Federal Perkins Loans.

Though the aid is posted to your account at the start of each period of enrollment or payment period (period), the aid is earned during the period. If a withdrawal occurs prior to the completion of the period then the amount of aid that is earned is determined on a pro rata basis. For example, if 30% of the period is completed at the time of withdrawal then the earned amount is 30% of the aid is considered to be earned. All of the aid that was scheduled to be received is considered to be fully earned once more than 60% of the period is completed.

There are some Title IV funds that that cannot be disbursed once you withdraw because of other eligibility requirements. For example, if you are a first-time, first-year undergraduate student and you have not completed the first 30 days of your program before you withdraw, you will not receive any Direct Loan funds that you would have received had you remained enrolled past the 30th day.

Unearned federal financial aid must be returned to the fund source. There is a scheduled order of return, up to the net amount disbursed for the period. Funds must be returned within 45 days of the date that the college determined that the student withdrew. In other words, if 70% of the federal aid is unearned and must be returned, then it will be returned in the order as listed below.

  • Unsubsidized Direct Loans (other than PLUS loans)
  • Subsidized Direct Loans
  • Federal Perkins Loans
  • Direct PLUS loans
  • Federal PELL Grants for which a return is required
  • Federal Supplemental Educational Opportunity Grants (FSEOG) for which a return of funds is required
  • TEACH Grants for which a return is required
  • Iraq and Afghanistan Service Grant for which a return is required

Post Withdrawal Disbursements:

Students may be eligible for a post-withdrawal disbursement of program assistance. Students will be sent notifications of eligibility and instructions for accepting or declining post-withdrawal disbursements of loans within 30 days of the date the college determined that the student withdrew.

Other Aid Sources

Other sources of aid that do not fit into the institutional aid or federal aid guidelines may be prorated or returned to the issuing party based upon applicable regulations.

Service Members:

Special accommodations will be made for military personnel that must withdraw due to receiving military orders that require them to serve during the session/sub-session.

  • A copy of the military orders must be provided to the college.
  • The dates of the orders must be within the session/sub-session and significantly affect the ability to complete the session/sub-session.

The college will work with each student to identify solutions or adjust the institutional refund policy so that a (1) student debt for the returned portion of Tuition Assistance is not created (2) to reduce any outstanding obligation to the college.

 All policies are subject to change at any time. Changes will be posted to the myAIC portal.

Schedules

11/05/2019: UPDATE: The Academic Calendar for the Summer 2020 were adjusted.

The dates listed in the general policy do apply; however, for ease of understanding AIC does post a withdrawal policy with the specific dates each year.

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