WELCOME HOME, YELLOW JACKETS! 

We are so incredibly excited to welcome all of you to AIC for the 2020-2021 year! 

For students coming to campus for the first time, your initial college experience is going to look different than you may have expected. And for returning students, life on campus is going to differ from your previous experiences. In either case, please know that your AIC support staff have been working tirelessly to provide the high-quality experience you hope for and deserve. 

The next steps to get ready for the upcoming year are here.
Below you'll find the Early Drop Off information, the staggered move-in procedures, and other information that will be helpful in preparing for move-in.

Your action is required to ensure that your arrival and move-in go smoothly, therefore we ask that you please take the time to review the following carefully.


If after reviewing the information below, you have any additional questions, we'd like to help! 
Please reach out to us at: residence.life@aic.edu

Early Drop Off
Students may reserve a single 2-hour reservation on either August 14th, 15th or 16th to come to campus and drop off their belongings in their housing assignment. Approved students will then leave campus after dropping off their belongings and setting up their rooms, and they will return to campus on August 21st  between 9:00am and 12:00pm. 



If this is an option you'd like to use, please follow these guidelines carefully:


Who may use Early Drop Off:
All students are welcome to use the Early Drop Off option. However, students who live within 30 miles of AIC's campus are expected to request an Early Drop Off reservation by August 10th. This is reflected in your MyHousing Portal homepage (where students may request a reservation).

Students who live more than 30 miles from AIC's campus will still be approved to use Early Drop Off, however regardless of travel time, they will still be expected to depart from the residence hall at the end of their two-hour reservation.
 
This is to accommodate a safe arrival for all of our residential students.

Reservations:
· Students may request a reservation for Early Drop Off by logging into the MyHousing Portal and selecting a time on their main portal page under "Early Drop Off". Once your reservation is approved, it cannot be changed and a student may not request more than one reservation.
· Reservations are 2-hours long each, and each student may request one (1) reservation.
· There are a limited number of each possible reservation in order to limit the number of people on campus at one time. Slots are on a first-come-first-serve basis and once a reservation is confirmed, it cannot be changed.
· Reservations can be made on either August 14th, 15th or August 16th between 8:00am and 6:00pm. The last reservation of each day starts at 4:00pm and ends at 6:00pm.
· By the end of each reservation, all students and guests are required to depart from the residence hall.

Bringing Guests To Help Move:
· Students may bring up to two (2) additional people with them to campus to help move their belongings in.
· For Early Drop Off, guests and students must leave the residence hall by the end of the student’s confirmed reservation time.
· Students are responsible for the actions and behaviors of their guests. Guests who fail to abide by AIC policies and regulations will result in the student being entered into the Student Conduct Process.

Policies & Regulations:
· All persons entering the residence hall must self-monitor their symptoms. If the student or the additional persons with them exhibit any symptoms related to COVID-19 within 24-hours of their arrival to campus, they must not enter the residence hall.
· All persons in the residence hall must wear a mask covering the mouth and nose at all times and in all areas of the residence hall.
· Students may not “piggy back” off of other students. That is, a student with a reservation may not allow another student who does not have a reservation, or has a reservation for another date/time into the residence hall. 
· By requesting an Early Drop Off reservation, the student agrees that AIC is not responsible for the unlikely damages to or loss of personal belongings. It's highly recommended that students carry a renter's insurance policy while living on campus.
· A housing freeze is in effect for all students as of August 1st. With this, housing assignments will not be changed until after the Add/Drop Period ends.

Requesting an Early Drop Off Reservation:
1. Login to the MyHousing Portal using your AIC email address and password. If you are having trouble logging in, please contact the AIC help desk for assistance: ithelpdesk@aic.edu
2. On your main page, select a date and time under “Early Drop Off Reservation”
3. Click “Update My Time”
4. Our Office will send a confirmation message locking you into your reservation. Once your reservation is confirmed, it cannot be changed as we need to ensure that there are enough opportunities for all students.

Moving In:
New and transfer students who use the Early Drop Off option will be able to return to campus on August 21st between 9:00am and 12:00pm. During this move in, guests will not be permitted to enter the residence hall. All new and transfer students are required to be on campus for August 21st at 12:00pm for the start of New Student Orientation. 
 
Students Coming From “Hot Zones”:
Guidelines for students traveling to Massachusetts from outside of the Commonwealth will be determined by the Governor's Office. These details will be announced as soon as possible.
 


REMEMBER:

By requesting an early Drop Off Reservation, you agree to protect your AIC Hive by abiding by the above policies, procedures, and regulations. These are in place to protect you, your families, and your fellow Yellow Jackets.

New & Transfer Student Move In: 
New and transfer student who do not use the Early Drop Off option may request to move into their housing assignment on either August 19th, 20th, or 21st between 9:00am and 6:00pm.

All new and transfer students must be moved in by August 21st at 12:00pm for the start of New Student Orientation.


Reservations:
· Reservations are 3-hours long each, and each student may request one (1) reservation.
· The last reservation of each day starts at 3:00pm and ends at 6:00pm.
· By the end of each reservation, all guests (non-students) are required to depart the residence halls.

Bringing Guests To Help Move:
· Students may bring up to two (2) additional people with them to campus to help move their belongings in.
· All guests must leave the residence hall by the end of the student’s confirmed reservation time.
· Students are responsible for the actions and behaviors of their guests. Guests who fail to abide by AIC policies and regulations will result in the student being entered into the Student Conduct Process.

Policies & Regulations:
· All persons entering the residence hall must self-monitor their symptoms. If the student or the additional persons with them exhibit any symptoms related to COVID-19 within 24-hours of their arrival to campus, they must not enter the residence hall.
· All persons in the residence hall must wear a mask covering the mouth and nose at all times and in all areas of the residence hall.
· Students may not “piggy back” off of other students. That is, a student with a reservation may not allow another student who does not have a reservation, or has a reservation for another date/time into the residence hall. 
· A housing freeze is in effect for all students as of August 1st. With this, housing assignments will not be changed until after the Add/Drop Period ends.

Medical Screening:
· Medical screening may be performed prior to a student or their guests gaining access to the residence hall. Specific details on this process will be released as we approach the move-in dates.


Students Coming From “Hot Zones”:
Guidelines for students traveling to Massachusetts from outside of the Commonwealth will be determined by the Governor's Office. These details will be announced as soon as possible.


Requesting your Move-In Reservation:
1. Login to the MyHousing Portal using your AIC email address and password. If you are having trouble logging in, please contact the AIC help desk for assistance: ithelpdesk@aic.edu
2. On your main page, select a date and time under “New & Transfer Student Check In”
3. Click “Update My Time”
4. The Office of Residence Life will send a confirmation message locking you into your reservation. Once your reservation is confirmed, it cannot be changed as we need to ensure that there are enough opportunities for all students.

Information regarding New Student Orientation coming soon!

Early Drop Off
Students may reserve a single 2-hour reservation on either August 14th, 15th or 16th to come to campus and drop off their belongings in their housing assignment. Approved students will then leave campus after dropping off their belongings and setting up their rooms, and they will return to campus on August 23rd  after 9:00am


If this is an option you'd like to use, please follow these guidelines carefully:


Who may use Early Drop Off:
All students are welcome to use the Early Drop Off option. However, students who live within 30 miles of AIC's campus are expected to request an Early Drop Off reservation by August 10th. This is reflected in your MyHousing Portal homepage (where students may request a reservation).

Students who live more than 30 miles from AIC's campus will still be approved to use Early Drop Off; however, regardless of travel time, they will still be expected to depart from the residence hall at the end of their two-hour reservation.
This is to accommodate a safe arrival for all of our residential students.



Reservations:
· Students may request a reservation for Early Drop Off by logging into the MyHousing Portal and selecting a time on their main portal page under "Early Drop Off".
· Reservations are 2-hours long each, and each student may request one (1) reservation.
· There are a limited number of each possible reservation in order to limit the number of people on campus at one time. Slots are on a first-come-first-serve basis and once a reservation is confirmed, it cannot be changed.
· Reservations can be made for either August 15th or August 16th between 8:00am and 6:00pm. The last reservation of each day starts at 4:00pm and ends at 6:00pm.
· By the end of a student's reservation, all students and guests are required to depart the residence hall.


Bringing Guests To Help Move:
· Students may bring up to two (2) additional people with them to campus to help move their belongings in.
· For Early Drop Off, guests and students must leave the residence hall by the end of the student’s confirmed reservation time.
· Students are responsible for the actions and behaviors of their guests. Guests who fail to abide by AIC policies and regulations will result in the student being entered into the Student Conduct Process.


Policies & Regulations:
· All persons entering the residence hall must self-monitor their symptoms. If the student or the additional persons with them exhibit any symptoms related to COVID-19 within 24-hours of their arrival to campus, they must not enter the residence hall.
· All persons in the residence hall must wear a mask covering the mouth and nose at all times and in all areas of the residence hall.
· Students may not “piggy back” off of other students. That is, a student with a reservation may not allow another student who does not have a reservation, or has a reservation for another date/time into the residence hall.
· By requesting an Early Drop Off reservation, the student agrees that AIC is not responsible for the unlikely damages to or loss of personal belongings. It's highly recommended that students carry a renter's insurance policy while living on campus.
· A housing freeze is in effect for all students as of August 1st. With this, housing assignments will not be changed until after the Add/Drop Period ends.


Requesting an Early Drop Off Reservation:
1.Login to the MyHousing Portal using your AIC email address and password. If you are having trouble logging in, please contact the AIC help desk for assistance: ithelpdesk@aic.edu
2.On your main page, select a date and time under “Early Drop Off Reservation”
3.Click “Update My Time”
4.Our Office will send a confirmation message locking you into your reservation. Once your reservation is confirmed, it cannot be changed as we need to ensure that there are enough opportunities for all students.

Returning students who use the Early Drop Off option will be able to return to campus on August 23rd after 9:00am.


REMEMBER:

By requesting an early Drop Off Reservation, you agree to protect your AIC Hive by abiding by the above policies, procedures, and regulations. These are in place to protect you, your families, and your fellow Yellow Jackets.


New & Transfer Student Move In:
Starting August 1st, Returning students who do not use the Early Drop Off option may request to move into their housing assignment on either August 21st, 22nd, and 23rd between 8:00am and 6:00pm.


Reservations:
· Reservations are 2-hours long each, and each student may request one (1) reservation.
· The last reservation of each day starts at 4:00pm and ends at 6:00pm.
· By the end of each reservation, all guests are required to leave the residence hall.



Bringing Guests To Help Move:
· Students may bring up to two (2) additional people with them to campus to help move their belongings in.
· All guests and must leave the residence hall by the end of the student’s confirmed reservation time.
· Students are responsible for the actions and behaviors of their guests. Guests who fail to abide by AIC policies and regulations will result in the student being entered into the Student Conduct Process.



Policies & Regulations:
· All persons entering the residence hall must self-monitor their symptoms. If the student or the additional persons with them exhibit any symptoms related to COVID-19 within 24-hours of their arrival to campus, they must not enter the residence hall.
· All persons in the residence hall must wear a mask covering the mouth and nose at all times and in all areas of the residence hall.
· A housing freeze is in effect for all students as of August 1st. With this, housing assignments will not be changed until after the Add/Drop Period ends.


Medical Screening:
· Medical screening may be performed prior to a student or their guests gaining access to the residence hall. Specific details on this process will be released as we approach the move in dates.


Requesting your Move-In Reservation:
1. Login to the MyHousing Portal using your AIC email address and password. If you are having trouble logging in, please contact the AIC help desk for assistance: ithelpdesk@aic.edu
2. On your main page, select a date and time under “New & Transfer Student Check In”
3. Click “Update My Time”
4. Our Office will send a confirmation message locking you into your reservation. Once your reservation is confirmed, it cannot be changed as we need to ensure that there are enough opportunities for all students.



At the result of the NE10 Fall 2020 Sports Update, Fall 2020 student athletes will not be moving into their housing assignments prior August 18th-20th for new and transfer students, or August 20th-23rd for returning students. 

If you are a student athlete, please see your move-in options according to your enrollment status (i.e.: new/transfer student or returning student).

It is our collective responsibility to build a community that is safe and healthy. These new guidelines will help ensure that everyone may live comfortably within their space, while also helping to stop the spread of dangerous germs and viruses.

Pre-Arrival:
We are encouraging all students, especially those coming from current COVID-19 “hot zones,” to take steps to be safe before arriving to campus, which includes a two-week quarantine.


7-Day Symptom Checklist:
Students are asked to complete a 7-day symptom checklist once they arrive to campus. Students should notify Dexter Health Services should they experience any symptoms outlined on the checklist.


Masks:
Masks are required in all public spaces of campus, including hallways, restrooms, lounge spaces, laundry rooms, community kitchens, classrooms, dining facilities, and athletic areas. Due to the serious nature of maintaining the health and wellbeing of the campus community, failure to abide by this guideline will result in a referral to the conduct process, which may lead to removal of housing.


Hygiene:
We are encouraging all students to practice proper hygiene, which includes frequent handwashing, routine bathing, routine washing of clothing, and using the proper receptacles to remove garbage and unwanted items.


Guests:
From the start of the school year and until further notice, non-residential guests are prohibited from entering the residence halls. Residential students may visit friends and classmates from other buildings starting in mid-to-late September. More guidance will be shared once we are able to permit guests from other residence halls.


Medical Care:
Dexter Health Services is open by appointment only until further notice, which means they are not able to accommodate walk-ins. Students may call ahead to visit the office.


Group Size:
To ensure the health and safety of our campus community, all lounge spaces will be locked and will only be available for reservation or sign out until further notice. Additionally, please limit group gatherings per the posted guidelines.


Staff Assistance:
Our residential professional staff is here to help you remain safe and to help you navigate any uncertainty you may have. To limit the potential for exposure to dangerous germs and viruses, we are asking students to schedule appointments remotely. Please visit www.aic.edu/connect to search for the staff member you need to speak with and schedule an appointment.

Our residential student staff is here to assist you with your in-residence concerns (lockouts, roommate conflicts, work order issues, etc.). Please email your Resident Advisor for assistance or visit the Residence Life office in your residence hall.


Work Orders:
As always, residents are encouraged to submit their own work orders via the MyHousing Portal . Once submitted, a member of the Residence Life staff will follow-up with you to ensure the work order is resolved in a timely manner.

As we look to Residence Hall opening this fall your safety is our top priority. We are increasing our cleaning and sanitization in our on-campus bathrooms, common lounges, laundry rooms, elevators and stairwells, and community kitchens. These spaces will be cleaned and sanitized several times a day by Facilities staff members equipped with electrostatic sanitizing sprayers. Many of our campus spaces will also be equipped with sanitization wipes and hand sanitizer stations for student use. Additionally, we are making some changes to our move-in process to better accommodate our students arrival to campus.

Dining services will still be in operation while students are on campus. All dining plan qualification remain in place as outlined on our 2020-2021 Housing and Meal Plan Information page. 

Information on how students may access meals will be coming soon.
All on campus resources will be available to students for the fall term. For specific information on how students may access these resources, please review the following: 
 
Academic Services (Tutoring, Supportive Learning Services):
The AIC Center for Academic Success will still be operating to support students in their classroom endeavors with services such as tutoring, and writing help in the Noonan Writing Center. For additional information on how the Center Academic Success can support you, please visit their website
 
Center for Accessibility Services & Academic Accommodations (CASAA):
Students who need to make a special accommodation request such as having an emotional support animal, a single style room (only if approved and if available), or academic support may make their request with the Center for Accessibility Services and Academic Accommodations. If an accommodation is approved, the Office of Residence Life is then alerted, and our staff will provide the options available to them.

Dexter Health Services: 
Dexter Health Services will be operating to support student health needs after a student makes an appointment with our staff. For information on services and how to make an appointment, please visit their website.

Dexter Mental Health Counseling:
Dexter Mental Health Counseling Center will still be operating to support student mental health needs through tele-sessions. For services and to make an appointment, please visit their website .

Student Engagement, Clubs & Organizations:
Not only are there changes to the classroom experience, but there are changes to the student engagement experience as well. Our Student Life team is assembling safe opportunities for students to socialize and connect both virtually and in-person. For information on clubs, organizations, and events, please visit www.aic.edu/engage.




We understand that some students may feel that the best choice for themselves is to stay at home during the fall 2020 term.

By canceling your housing and dining, you understand and agree that:

  • Your housing application, assignment, and dining plan will be canceled.
  • If you have received charges for housing and dining, you will receive a prorated refund.
  • You will be forfeiting your housing assignment.
    - Once canceled, your former housing assignment will be offered to another student on our waitlist.
    - Housing assignments cannot be held for the spring term.
    - If you cancel your housing and dining, but would like to live on campus for the Spring 2021 term, you will have to reapply for housing in November or December of 2020. You will then receive a new housing assignment based on assignment availability.
  • Your change from a resident student to a commuter/remote student will be reported to the Office of Financial Aid and may result in changes to your financial aid package.
    Canceling your housing and changing your status may impact your financial aid package, student-athlete grants, or other aid you may be receiving. We strongly suggest that students contact the Office of Financial Aid prior to submitting their Housing & Dining Cancellation Request form.
    -The Office of Financial Aid can be reached at 413-205-3259 or financialaid@aic.edu


Cancellation Fees:

Canceling your housing will result in the following fees:

Date Of Cancellation Request

Cancellation Fee

Before August 7th:

$0

August 8th to September 3rd:

$500

September 4th (End of Add/Drop period) to October 18th:

$1000

October 19th (midpoint of the term) or after

No fee, however the student will not receive a refund for the fall or spring terms.



How To Request a Housing & Dining Cancellation:

1. Login to the MyHousing Portal using your AIC email address and password. If you are having trouble logging in, please contact the AIC Help Desk: ithelpdesk@aic.edu

2. Click “Application” at the top of the page and select the “Housing Cancellation Request Form”.

3. Review the housing cancellation agreement, leave a signature at the bottom of the page and click “Continue”.

4. Complete the request and click “Submit”.

5. You will receive a confirmation message and an email that your request has been received and reviewed. A member of the Student Life team will reach out to you via AIC Email to discuss and confirm your request.


Ungrouped

All residential students agree to the terms in the AIC Housing Agreement. This includes important information such as:

  • Housing Rates,
  • Cancellation Policies
  • Consolidation Processes
  • Alcohol and Drug Policies
  • And other pertinent information relevant to residential expectations.

Students and their families are strongly encouraged to read this document prior to applying for Housing.

Your residence hall is your home away from home, and it's important to strategize what to bring with you. Check out the What To Bring list for suggestions on items students should bring to campus, and to know what items are prohibited. 

For a full list of prohibited items, please review the AIC Housing Agreement.

Sign into your MyHousing Portal to:

  • Apply for housing
  • Submit a work order
  • Check your housing status (roommates, room number, etc.)
  • Complete your Room Condition Report (RCR)

For the latest information, updates, and changes made to AIC's reopening plan, please keep an eye on your AIC Email and on the AIC Reopening Website.

Know where to go and how to get there! 

Students interested in having their vehicle on campus will be required to purchase a parking permit. Permits will be available for purchase in September 2020.

You're all moved in and you're wondering... now what? Check out this guid that will help you with:

  • Getting connected to the WiFi
  • Submit Work Orders
  • Manage Conflict
  • and more!
Ungrouped

This document is for reference purposes only. The actual release form can be found at www.aic.edu/covidrelease. Students will be required to complete the electronic version of this student release form prior to coming to campus. 

(.pdf, 131K)