General Policies

Payment of Fees/ Promise to Pay

Students accept full responsibility to pay all tuition, fees and other associated costs assessed as a result of any registrations and/ or receipt of services.  Registration and/or receipt of services constitutes a promissory note agreement (i.e., a financial obligation in the form of an educational loan as defined by the U.S. Bankruptcy Code at 11 U.S.C. §523(a)(8)) in which AIC is providing educational services  and deferring some or all payment obligation for those services. Students agree to pay for all assessed tuition, fees and other associated costs by the published or assigned due date.

Students who drop or withdraw from some or all of the classes for which they are registered, will be responsible for paying all or a portion of tuition and fees in accordance with the published tuition refund schedule as published on the my.AIC.edu portal on the Office of Student Accounts page. Students are responsible for reading the terms and conditions of the published tuition refund schedule. Failure to attend class or receive a bill does not absolve students of their financial responsibility as described above.

 

Billing

AIC uses electronic billing (e-bill) as its official billing method, and students are responsible for viewing and paying their student account e-bill by the scheduled due date. Failure to review the e-bill does not constitute a valid reason for not paying a bill on time. Administrative, clerical or technical billing errors do not absolve students of their financial responsibility to pay the correct amount of tuition, fees and other associated financial obligations assessed as a result of registrations at AIC. If a payment made to the student account is returned by the bank for any reason, students agree to repay the original amount of the payment plus a returned payment fee.

 

Financial Aid

Aid described as “estimated” on a Financial Aid Award or “awarded” on a Student Billing Statement does not represent actual or guaranteed payment, but is an estimate of the aid that may be received if all requirements stipulated by that aid program are met. The Financial Aid Award is contingent upon continued enrollment and attendance in each class for which the financial aid eligibility was calculated. If a student drops or withdraws from any class before completion, the financial aid eligibility may decrease and some or all of the financial aid awarded may be revoked.  If some or all of the financial aid is revoked due to a dropped, withdrawn or failed to attend class, students are responsible for repaying all revoked aid that was disbursed to the account that resulted in a credit balance that was refunded to them.

 

Awards, Scholarships, and Grants: All awards, scholarships and grants awarded by AIC will be credited to the student account and applied toward any outstanding balance. Receipt of an award, scholarship or grant is considered a financial resource according to federal Title IV financial aid regulations, and may therefore reduce eligibility for other federal and/or state financial aid (i.e., loans, grants, Federal Work Study) which, if already disbursed to the student account, must be reversed and returned to the aid source.

 

Delinquent Accounts/ Collections

Financial Hold: Failure to pay the student account bill or any monies due by the scheduled due date,  will result in the placement of a financial hold on the student account, preventing students from registering for future classes, requesting transcripts, receiving a diploma, and/or other official college documents.

 

Non Payment: Multiple returned payments and/or failure to comply with the terms of any payment plan or agreement signed with AIC may result in cancellation of classes and/or suspension of eligibility to register for future classes at AIC. In addition, students may be excluded from commencement exercises, college activities, athletic programs, removed from the residence halls, and have meal plans cancelled. No refunds will be given for services that are withheld due to overdue financial obligations. The college also reserves the right to withdraw a student from the college with all of the withdrawal policy regulations in effect.

 

Collection Fees: Failure to pay the student account bill or any monies due to AIC by the scheduled due date, and failure to make acceptable payment arrangements to bring the account current, may result in AIC referring the delinquent account to a collection agency/attorney. If AIC refers the student account balance to a third party for collection, a collection fee will be assessed and will be due in full at the time of the referral to the third party. The collection fee will be calculated at the maximum amount permitted by applicable law, but not to exceed 50% of the amount outstanding, Students are responsible for paying all costs and expenses, including reasonable attorney’s fees, necessary for the collection of the delinquent account. The delinquent account may be reported to one or more of the national credit bureaus.

 

Communication

Method of Communication: AIC uses the AIC e-mail account as an official method of communication with students, and therefore students are responsible for reading the e-mails received from AIC on a timely basis.

Contact:  AIC and its agents and contractors may contact students at their current and any future cellular phone number(s), email address(es) or wireless device(s) regarding the delinquent student account(s)/loan(s), any other debt owed to AIC or to receive general information from AIC. AIC and its agents and contractors are authorized to use automated telephone dialing equipment, artificial or pre-recorded voice or text messages, and personal calls and emails, in their efforts to contact students. Students may withdraw their consent to call a cellular phone by submitting a Change of Address form to the Registrar’s Office or by completing the appropriate notification to its agents or contractors.

Updating Contact Information: Students are responsible for keeping their AIC records up to date with current physical addresses, email addresses, and phone numbers by following the procedure on the my.AIC.edu portal on the Office of the Registrar’s page. Upon leaving AIC for any reason, it is the student’s responsibility to provide AIC with updated contact information for purposes of continued communication regarding any amounts that remain due and owing to AIC.

 

Refunds created by federal student aid are automatically issued within 14 days of the receipt of the aid or the start of the semester, whichever is later.

 

All other refunds must be requested by the student and are subject to review by Student Accounts. Refunds are limited to the total credit balance for all semesters for which the student has been billed.

 

In all cases refunds are issued in accordance with regulatory requirements and the choices made by the student on the Student Account Authorization form. Refunds are only issued based on funds that have been applied (received) and not on awarded and not applied (unreceived/pending) funds or payments.

 

Federal Student Aid Regulations:

  • Educational Institutions can only apply Federal Student Aid (FSA) to allowable charges which include tuition, fees, book vouchers, residence life room, and meal plans. We need written permission from the student to apply FSA to miscellaneous charges., like parking fees and health services charges. 
  • Educational Institutions may apply up to $200 of the FSA for the current year to allowable charges from a prior year.
  • Educational Institutions must issue refunds due to FSA within 14 days of when the credit balance occurs or 14 days after the beginning of the semester (whichever is later) unless the Educational Institution has your written permission to hold the credit balance on your account.
  • Educational Institutions are REQUIRED to to issue refund checks for credit balances due to FSA funds at the end of the loan period or year for which they were awarded even if students have requested credit balances to be held on the account.

Please complete and return the Authorization for Federal Student Aid Form if you wish to authorize AIC to use your FSA funds for miscellaneous charges or to hold credit balances on your account each year.

Check Cashing

 

Students may cash checks up to $50. There is a limit of one check per every 2 business days and a valid AIC student ID must be presented. Checks will only be cashed between the hours of 10 am and 2:30 pm.

 

Methods of Payment

Students should make payment arrangements for their account (“Student Account”) by the posted payment due date for each term.

 

  1. Approved financial aid loans and grants
  2. Direct payment by check, electronic payments, Visa, Mastercard, American Express or Discover.
  3.  Enrolling in an authorized monthly payment plan through AIC’s authorized vendor
  4. International students must make full payment prior to arrival and are not eligible for participation in payment plans.